How to Get Paid

For invoices with a valid Workday purchase order, follow the instructions on the purchase order.  A valid purchase order is in the format 3001######## or YY0#########, for example 300100123456 or 240005123456.

For invoices without a valid Workday purchase order:

To ensure accurate payment, invoices MUST include the following:

• All information must be typed, not handwritten
• Unique invoice number
• Invoice date
• Bill to name from table below
• Cost Center (provided by requestor)
• Your remittance information to ensure payment is delivered accurately
• Your contact name
• Your contact number
• Sales tax rate
• Credit memos must reference original invoice number
• FEIN tax ID number

 

Invoices should be submitted by ONE of the following:

Enroll in EDI

• Electronic Data Interchange

Email Accounts Payable to enroll

Email

• Invoices can be submitted via email in PDF format

• One invoice per attachment
• Max of five PDFs per email
• Invoices should be sent in white with black text

Email to [email protected]

Mail

Example:

West Virginia University Hospitals (company name from table below)
CC0050230 (Cost Center provided by requester)
PO Box 8030 (box number from table below)
Morgantown, WV 26506

Direct Pay Permits

Direct Pay Permits and Sales/Use tax exemptions