Due to COVID-19, additional restrictions and documentation may apply. Please contact the Student Affiliation Coordinator for more information.

Welcome to WVU Medicine! We look forward to having you here as a student and hope that you have a positive educational experience. If you will be on-site at BMC, JMC, and UHA East please read the following information carefully, as it outlines our student orientation process. This includes any internships, externships, clinical rotations, observations, practicum, and/or capstone experiences.

IMPORTANT NOTE: This orientation is not applicable to MD, DO, PA, or NP/DNP students. Please contact Student Services of the WVU School of Medicine Eastern Division for more information.

PLEASE CHECK OUR WEBSITE REGUARLY FOR THE MOST UP-TO-DATE VERSIONS OF ONBOARDING AND ORIENTATION MATERIALS. THE DATES ON SUBMITTED MATERIALS MUST MATCH THE DATES DURING WHICH THE STUDENT/INSTRUCTOR WILL BE ON-SITE.

Student Guide for Orienting to BMC or JMC:

STEP 1

The process for requesting clinical experiences varies according to type:

  1. For rotations, observations, and/or capstone experiences ONLY (i.e. local programs sending groups of students): school will request; students in these groups are not to place requests independently.
  2. All other internship, externship, and practicum placements (including non-NP graduate nursing programs) are the responsibility of the student and/or school to obtain. However, please ask your school to communicate all arrangements to the BMC/JMC Student Affiliation Coordinator for proper onboarding to take place prior to arrival.

STEP 2

An academic affiliation agreement (AA) must exist between our hospitals and the specific program at your institution prior to any clinical/non-clinical experience. Particularly if you are coming individually from a program that does not regularly send students, see that an AA exists and does not expire prior to the end of your scheduled experience. Contact your institution for more information.

*Note: This process can take months, so start early if an AA is not in place or is due to expire.

STEP 3

  1. Documentation of current and proper:
    1. Immunization per CDC recommendations for healthcare workers (https://www.cdc.gov/vaccines/adults/rec-vac/hcw.html) related to: MMR (Measles, Mumps, Rubella), Hepatitis B, Varicella (Chickenpox), and Tdap (Tetanus, Diphtheria, Pertussis)
    2. Influenza vaccine during flu season (required annually)
    3. PPD or chest x-ray with negative result (within previous 12 months); chest x-ray only required for positive PPD
    4. Criminal Background Check
    5. For Clinical Students/Instructors: AHA HCP BLS CPR Certification – Current
    6. For Clinical Instructors Only: Current WV license confirmed and all other requirements above
    7. Urine Drug Screen with negative result

STEP 4

Once you have received confirmation that you are cleared for clinical, obtain a student ID badge according to instructions provided by your school. It is required that you wear both your school and hospital-issued badges while on campus in your capacity as a student. Review further ID Badge guidelines within the linked materials in step #3.