Invoice Requirements PO Requirements How to Submit an Invoice Billing Getting Paid Faster

 

Invoice Requirements:

To ensure accurate payment, invoices MUST include the following:

  • All information must be typed not handwritten
  • Unique invoice number
  • Invoice date
  • Bill to name (hyperlink to billing chart)
  • Company Number & Cost Center

(Provided by requestor) (Non PO only)

  • Your remittance information to ensure payment is delivered accurately
  • Your contact name
  • Your contact number
  • Sales tax rate
  • Payment terms must match PO (unless discount offered)
  • Credit memos must reference original invoice number
  • FEIN tax ID number

Example:

West Virginia University Hospital
Accounts Payable – 5- 230
Po Box 8030
Morgantown WV 26506-8030

Purchase Order Requirements:

Purchase Orders must meet the following requirements:

  • Valid PO number

1 # # # 0 # # # # # # #

Example: 100500123456

  • Supplier name must match name on the PO
  • PO must be typed not handwritten
  • Dollar amount for each line item on the invoice must match the dollar amount for each line item referenced on the PO
  • PO invoices must include the Global Trade Item Number (GTIN#) and ship to Global Location Number (GLN) for each device product included on the invoice

How to Submit an Invoice:

Invoices should be submitted by ONE of the following:

Enroll in EDI

  • Electronic Data Interchange Enrollment Form

Email

  • Invoices can be submitted via email in PDF format

Once invoice per attachment

Max of five PDFs per email

Mail

  • Mail to appropriate PO Box found on the Bill To Chart

Billing:

The following chart can be used to indicate Company Number, Invoicing Entity, PO Mailing address, as well as Physical Address.

It is preferred that invoices be sent via EMAIL

CO # INVOICING ENTITY PHYSICAL ADDRESS BILL TO
101 Allied Health Services 106 Windwood Dr
Morgantown, WV 26505
PO Box 8274
Morgantown, WV 26506-8274
300 Berkeley Medical Center 2500 Hospital Dr
Martinsburg, WV 25401
PO Box 8265
Morgantown, WV 26506-8265
9 Camden Clark Medical Center 800 Garfield Ave
Parkersburg, WV 26101-3214
PO Box 8279
Morgantown, WV 26506-8279
510 Camden Clark Foundation 1603 Garfield Ave
Parkersburg, WV 26101-3214
PO Box 8288
Morgantown, WV 26506-8288
500 Camden Clark Physicians Corp 1603 Garfield Ave
Parkersburg, WV 26101-3214
PO Box 8286
Morgantown, WV 26506-8286
120 Gateway Home Care 150 Patrick Henry Way
Charles Town, WV 25414
PO Box 8275
Morgantown, WV 26506-8275
310 Jefferson Medical Center 300 South Preston St
Ranson, WV 25438
PO Box 8264
Morgantown, WV 26506-8264
906 Health Partners Network INC 3040 University Ave Suite 3200
Morgantown, WV 26505
3040 University Ave Suite 3200
Morgantown, WV 26505
25 Potomac Valley Hospital 100 Pin Oak Lane
Keyser, WV 26726
PO Box 8278
Morgantown, WV 26506-8278
6 Reynolds Memorial Hospital 800 Wheeling Ave
Glen Dale, WV 26038
PO Box 8290
Morgantown, WV 26506-8290
10 St Joseph Hospital 1 Amalia Dr
Buckhannon, WV 26201
PO Box 8277
Morgantown, WV 26506-8277
910 University Health Associates
(WVU Medical Corp)
All Facilities PO Box 8271
Morgantown, WV 26506-8271
7 United Hospital Center 327 Medical Park Dr
Bridgeport, WV 26330-9006
PO Box 8280
Morgantown, WV 26506-8280
320 University Healthcare All Facilities PO Box 8266
Morgantown, WV 26506-8266
302 University Healthcare Foundation 2000 Foundation Way #2310
Martinsburg, WV 25401
PO Box 8265
Morgantown, WV 26506-8265
304 University Healthcare Physicians 2500 Foundation Way
Martinsburg, WV 25401
PO Box 8273
Morgantown, WV 26506-8273
103 United Physicians Care – South 327 Medical Park Dr
Bridgeport, WV 26330-9006
PO Box 8289
Morgantown, WV 26506-8289
920 WVU Dental Corporation PO Box 9400
Morgantown, WV 26506-9400
PO Box 8271
Morgantown, WV 26506-8271
930 West Virginia Physicians of Charleston 3110 MacCorkle Ave SE
Charleston, WV 25304
PO Box 8272
Morgantown, WV 26506-8272
2 West Virginia United Health System 1 Medical Center Dr
Morgantown, WV 26505
PO Box 8276
Morgantown, WV 26506-8276
104 West Virginia United Insurance Services 3040 University Ave Suite 3200
Morgantown, WV 26505
3040 University Ave Suite 3200
Morgantown, WV 26505
5 West Virginia University Hospitals 1 Medical Center Dr
Morgantown, WV 26505
PO Box 8030
Morgantown, WV 26506-8030

Getting Paid Faster:

Electronic Payment Program

  • A convenient payment option has been implemented for our vendors called ePayables. By choosing this electronic option, you would still invoice as usual; however, once the invoice is approved and processed for payment, an email is immediately sent to the email address provided containing a hyperlink to a secure login page where you will create an account through WellsFargo to retrieve the card number, expiration, and remittance information. The card is funded and processed for the exact amount authorized and the transactions are processed and settled like any other card payment.

 

  • To enroll in ePayables, click here!