Invoice Requirements PO Requirements How to Submit an Invoice Billing Getting Paid Faster

 

Invoice Requirements:

To ensure accurate payment, invoices MUST include the following:

  • All information must be typed not handwritten
  • Unique invoice number
  • Invoice date
  • Bill to name (hyperlink to billing chart)
  • Company Number & Cost Center

(Provided by requestor) (Non PO only)

  • Your remittance information to ensure payment is delivered accurately
  • Your contact name
  • Your contact number
  • Sales tax rate
  • Payment terms must match PO (unless discount offered)
  • Credit memos must reference original invoice number
  • FEIN tax ID number

Example:

West Virginia University Hospital
Accounts Payable – 5- 230
Po Box 8030
Morgantown WV 26506-8030

Purchase Order Requirements:

Purchase Orders must meet the following requirements:

  • Valid PO number

1 # # # 0 # # # # # # #

Example: 100500123456

  • Supplier name must match name on the PO
  • PO must be typed not handwritten
  • Dollar amount for each line item on the invoice must match the dollar amount for each line item referenced on the PO
  • PO invoices must include the Global Trade Item Number (GTIN#) and ship to Global Location Number (GLN) for each device product included on the invoice

How to Submit an Invoice:

Invoices should be submitted by ONE of the following:

Enroll in EDI

  • Electronic Data Interchange Enrollment Form

Email

  • Invoices can be submitted via email in PDF format

One invoice per attachment

Max of five PDFs per email

Mail

  • Mail to appropriate PO Box found on the Bill To Chart

Billing:

The following chart can be used to indicate Company Number, Invoicing Entity, PO Mailing address, as well as Physical Address.

It is preferred that invoices be sent via EMAIL

CO # INVOICING ENTITY PHYSICAL ADDRESS BILL TO
101 Allied Health Services 106 Windwood Dr
Morgantown, WV 26505		 PO Box 8274
Morgantown, WV 26506-8274
300 Berkeley Medical Center 2500 Hospital Dr
Martinsburg, WV 25401		 PO Box 8265
Morgantown, WV 26506-8265
35 Braxton County Memorial Hospital 100 Hoylman Dr
Gassaway, WV 26624-9318		 PO Box 8295
Morgantown, WV 26506-8295
510 Camden Clark Foundation 2804 Birch Street
Parkersburg, WV  26101-3214		 PO Box 8288
Morgantown, WV  26506-8288
9 Camden Clark Medical Center 800 Garfield Ave
Parkersburg, WV 26101-3214		 PO Box 8279
Morgantown, WV 26506-8279
500 Camden Clark Physicians Corp 1603 Garfield Ave
Parkersburg, WV 26101-3214		 PO Box 8286
Morgantown, WV 26506-8286
120 Gateway Home Care 150 Patrick Henry Way
Charles Town, WV 25414		 PO Box 8275
Morgantown, WV 26506-8275
906 Health Partners Network INC 3040 University Ave Suite 3200
Morgantown, WV 26505		 3040 University Ave Suite 3200
Morgantown, WV 26505
55 Jackson General Hospital 122 Pinnell St.
Ripley, WV 25271		 PO Box 8297
Morgantown, WV 26506-8297
310 Jefferson Medical Center 300 South Preston St
Ranson, WV 25438		 PO Box 8264
Morgantown, WV 26506-8264
25 Potomac Valley Hospital 100 Pin Oak Lane
Keyser, WV 26726		 PO Box 8278
Morgantown, WV 26506-8278
6 Reynolds Memorial Hospital 800 Wheeling Ave
Glen Dale, WV 26038		 PO Box 8290
Morgantown, WV 26506-8290
10 St Joseph Hospital 1 Amalia Dr
Buckhannon, WV 26201		 PO Box 8277
Morgantown, WV 26506-8277
45 Summersville Regional Medical Center 400 Fairview Heights Road
Summersville, WV 26651		 PO Box 8296
Morgantown, WV 26506-8296
7 United Hospital Center 327 Medical Park Dr
Bridgeport, WV 26330-9006		 PO Box 8280
Morgantown, WV 26506-8280
103 United Physicians Care – South 327 Medical Park Dr
Bridgeport, WV 26330-9006		 PO Box 8289
Morgantown, WV 26506-8289
402 United Summit Center 6 Hospital Plz
Clarksburg, WV  26301-9316		 PO Box 8283
Morgantown, WV  26506-8283
910 University Health Associates
(WVU Medical Corp)		 All Facilities PO Box 8271
Morgantown, WV 26506-8271
320 University Healthcare All Facilities PO Box 8266
Morgantown, WV 26506-8266
302 University Healthcare Foundation 2000 Foundation Way #2310
Martinsburg, WV 25401		 PO Box 8265
Morgantown, WV 26506-8265
304 University Healthcare Physicians 2500 Foundation Way
Martinsburg, WV 25401		 PO Box 8273
Morgantown, WV 26506-8273
930 West Virginia Physicians of Charleston 3110 MacCorkle Ave SE
Charleston, WV 25304		 PO Box 8272
Morgantown, WV 26506-8272
2 West Virginia United Health System 1 Medical Center Dr
Morgantown, WV 26505		 PO Box 8276
Morgantown, WV 26506-8276
104 West Virginia United Insurance Services 3040 University Ave Suite 3200
Morgantown, WV 26505		 3040 University Ave Suite 3200
Morgantown, WV 26505
5 West Virginia University Hospitals 1 Medical Center Dr
Morgantown, WV 26505		 PO Box 8030
Morgantown, WV 26506-8030
920 WVU Dental Corporation PO Box 9400
Morgantown, WV 26506-9400		 PO Box 8271
Morgantown, WV 26506-8271
125 WVUHS Home Care All Facilities PO Box 8298 Morgantown, WV

Getting Paid Faster:

Electronic Payment Program

  • A convenient payment option has been implemented for our vendors called ePayables. By choosing this electronic option, you would still invoice as usual; however, once the invoice is approved and processed for payment, an email is immediately sent to the email address provided containing a hyperlink to a secure login page where you will create an account through WellsFargo to retrieve the card number, expiration, and remittance information. The card is funded and processed for the exact amount authorized and the transactions are processed and settled like any other card payment.

 

  • To enroll in ePayables, click here!