New Hires: How to Enroll

New Hire Enrollment 

This page highlights how to enroll yourself and eligible dependents, benefit eligibility rules, and when you are allowed to change your benefits as a result of a qualified life event.  It also features a top-level chart of benefits to provide an overview of benefits available to your through WVU Medicine.

Refer to the benefit specific web pages, the New Hire Guide and FAQ’s for more information, or call WVU Medicine HR at 1-833-599-2100 M-F from 7:00 a.m. to 4:30 p.m.

Please review the new hire checklist to ensure you are completing all the necessary steps for benefit enrollment.

New Hire Benefit Enrollment – UltiPro Instructions Recorded Webinar

New Hire Benefit Enrollment – UltiPro Instructions

Effective Date

Benefits are generally effective the first of the month coinciding with or after your date of hire.  Your elections will remain in effect through December 31st unless you experience a qualified Change in Status.

Benefits Eligibility

Benefits eligibility is based on employment status and regularly scheduled hours.

Full-time WVU Medicine employees regularly working 36 or more hours per week or .9 FTE to 1.0 FTE are eligible for medical, dental, vision, flexible spending accounts, basic life, and supplemental life for yourself, your spouse and eligible child(ren).

Part-time WVU Medicine employees regularly working 20 hours up to 36 hours per week or .5 FTE up to .9 FTE are also eligible for these benefits.

Employees with less than a .5 FTE who have been working more than an average of 30 hours per week may be eligible for the Mountaineer HDHP medical option with Health Savings Account (HSA), in compliance with the Affordable Care Act. If this applies to you, you will be notified.

Spouses and Dependents

Eligible dependents include your husband or wife as defined by federal or state law.  Any children under age 26.  Children who are mentally or physically disabled and incapable of self-support, provided the disability occurred before age 26.

If you are enrolling your dependents for the first time in medical, dental and/or vision benefits, you must certify that the dependent is eligible for coverage.  No exceptions.  Documentation is as follows:

Dependent Child Spouse
  • Birth Certificate or Certificate of Live Birth, or
  • Copy of most recent tax form that shows dependent status
  • Marriage Certificate (if married within the last tax year)
  • Copy of most recent federal tax return that shows marital status (you may blackout any salary information)

Life Events

You cannot change your benefit elections after the deadline unless you have a qualifying change-of-status event.  You have 30 days from the time of the qualified event to change your benefit elections. Click here for more information



WVU Medicine Benefits for 2018

Benefit Benefit Paid By
Benefit Taxation
Medical Insurance Plan Employer/Employee Pre-Tax
HSA Contribution Employer/Employee Pre-Tax
Dental Insurance Plan Employer/Employee (FT employees)
Employee (PT employees)
Vision Insurance Plan Employer/Employee (FT employees)
Employee (PT employees)
Basic Life and AD&D Coverage Employer N/A
Employee Supplemental Life Insurance Employee Post-Tax
Spouse Life Insurance Employee Post-Tax
Child Life Insurance Employee Post-Tax
Healthcare Flexible Spending Account Employee Pre-Tax
Dependent Care Flexible Spending Account Employee Pre-Tax
Live-Balance Program Employer N/A