Faculty members can elect the Flexible Spending Accounts (FSA) through WVU Medicine or WVU. These accounts give you a tax-advantaged way to pay for certain healthcare and dependent care expenses. WVU Medicine uses Discovery Benefits and WVU uses Pay Flex. While you are able to enroll through both organizations, it is best to enroll through only one vendor as you will still be required to abide by the annual limits set by the IRS. Below is information regarding the FSAs through WVU Medicine. If you would like to enroll in either FSA through WVU, please contact them at 304-293-5700, Ext. 4.
WVU Medicine Flexible Spending Accounts:
- Healthcare FSA: Use for unreimbursed medical, prescription drug, dental and vision expenses for you and your family.
- Dependent Care FSA: Use for Daycare expenses to allow you and your spouse to be gainfully employed.
Participation in any FSA is optional, but it offers you a way to save money because you can pay for defined expenses with money before it is taxed. The “Use-it-or-Lose-it” rule applies to both the Healthcare FSA and the Dependent Care FSA.
Additional details can be found below. Refer to the UHA Faculty New Hire Guide and FAQ’s for more information, or call the WVU Medicine HR Service Team at 1-833-599-2100 Monday-Friday from 7 am to 4:30 pm.
If you elect an FSA through WVU Medicine for 2018 you should receive a welcome email (a sample email is provided below) with instructions to set up an online account. If you do not receive an email you can contact Discovery’s membership area after the effective date of your coverage to request a temporary password to set up your online account. They can be reached at 1-866-451-3399.
Your security is very important to Discovery Benefits. If you make any changes to your password, address, name change, etc., you will receive a Red Flag Email Notification from them.
Participants who forget their online account passwords can use their new secure one-time password feature. They’ll be able to click “Forgot Password” to have a temporary password delivered to the email address that’s on file.
This will let participants quickly and easily reset their passwords and access their accounts right from their computers.
New users will be emailed a temporary password to the email address on file when they first set up their account within 90 days of enrolling in a Discovery Benefits account.
If you have any questions about logging into your account, please contact Discovery Benefits at 1-866-451-3399.
Healthcare Flexible Spending Account
A healthcare FSA can help you pay for out-of-pocket medical, prescription drug, dental, and vision expenses for you and your eligible dependents. Healthcare FSAs are available to employees if enrolled in the 90% Blue or 80% Gold PPO plans as well as those who waive medical coverage. They cannot be used by employees who elect the Mountaineer HDHP option. You may contribute up to $2,600 per year and can use the FSA debit card to pay for eligible expenses.
For the 2018 plan year, WVU Medicine will utilize a 2 1/2 month grace period for the reimbursement of qualified expenses under the healthcare FSA. As a result, employees who elect the 2018 healthcare FSA, will have until March 15, 2019, to have a qualified expense using 2018 funds. Claims must be submitted by March 31, 2019, for services rendered in 2018. Any funds remaining in the account after March 31, 2019 will be forfeited by IRS guidelines.
Dependent Care Flexible Spending Account
Any eligible employee can take advantage of the Dependent Care FSA. The maximum for the dependent care FSA in a calendar year is $5,000, or $2,500 if you are married and file a separate return. The Grace Period does not apply. Any funds remaining in the account after December 31, 2019 will be forfeited by IRS guidelines.
After you’re enrolled, your funds are withdrawn automatically from each paycheck and deposited into your account before taxes are deducted. As an annual account, the money you contribute to your Dependent Care FSA must be used within the plan year. Additionally, as your account is funded, you can use your balance to pay for eligible dependent care expenses. However, you may only use the funds that are available in your account. This is different than the Medical FSA, for health care expenses.