Most of the benefit plans offered through WVU Medicine are paid with pre-tax dollars. In exchange for that tax advantage, you legally cannot enroll in, cancel, or make changes to your medical, dental, vision, or flexible spending account plans outside the annual Open Enrollment period, unless you experience a qualifying event.  You have 30 days from the date of the qualified event to request changes your benefit elections.

Qualifying Change of Status Event Information

Contact the HR Service Center at 1-833-599-2100 to speak with a representative if you have questions.

You are allowed to make changes only to those benefits directly affected by the qualifying event. For example, the birth of a baby would allow an employee to add the baby to a medical, dental, and/or vision plan, and enroll in a flexible spending account or increase current election amount(s), but would not allow a participant to terminate coverage.

HIPAA Special Enrollment Periods

WVU Medicine’s policy for allowing changes outside Open Enrollment in the case of certain qualifying life events is consistent with the federal Department of Labor guidelines under the Health Insurance Portability and Accountability Act of 1996 (HIPAA).


WVU Medicine employees must complete a Life Event in UltiPro.  Supporting documentation will be required.

NOTE: Reynolds Memorial Hospital employees must complete an enrollment form which can be obtained in the local HR office.