2018 UHA Faculty Benefits

Employee and Dependent Tuition Reimbursement Program Beginning Soon!

We are excited to announce that the application period for the employee and dependent tuition reimbursement programs will open on August 6, 2018.

The new Employee Tuition Reimbursement Program provides tuition reimbursement to those employees, with at least 1 year of service, who take classes at an accredited college or university.  The program provides an enhanced benefit for those employees, with at least 5 years of service, who attend West Virginia University (WVU) at the Morgantown, Beckley, or Keyser campuses and WVU online.

The Dependent Reimbursement Program provides reimbursement for those employees, with at least 5 years of service, whose eligible dependents attend any accredited college or university other than the WVU campuses listed above.

The application period for both reimbursement programs will begin August 6, 2018 and end on September 7, 2018. Communication regarding how to apply will be sent at the end of July.

Program overviews and FAQs can be found on the new Tuition Program site.

Actions to take now

Upload necessary documents in UltiPro; select Category ‘Tuition Reimbursement Program’

All documents are required to be uploaded no later than September 7, 2018. Click here for instructions on how to view and upload documents


Obtain proof of enrollment for the Fall 2018 semester (must show Student Name, name of the institution, and courses enrolled)


Complete applications for all Federal and State grants and/or scholarships (This does not include loans or 529 savings accounts).

Certify eligible dependent:

Submit a Birth Certificate or Federal Tax return

If you have not previously uploaded document(s) to certify your dependent(s), you will need to do so to certify your dependent for this program.

Obtain the following documents:

Proof of enrollment for the Fall 2018 semester (must show Student Name, Full-Time student status, name of the institution, and courses enrolled)

Federal Student Aid (FAFSA) Summary  To obtain this summary, visit fafsa.gov

If you have any additional questions, please contact the HR Customer Service team at 833-599-2100 or submit a Service Request online at hr.wvumedicine.org using the link on the Customer Support page.

Live-Balanced Employee Assistance Plans Offers Free Resources to All Employees

Live-Balanced is a free, fully employer-paid benefit for all benefit eligible employees, and members of their household, including adult children up to age 26. It is available to all employees regardless of your participation in the medical plan.

Live-Balanced can provide free resources on a variety of topics, including:

Emotional well-being support, such as stress management, anxiety, relationships and marriage

Daily life assistance, such as child care, elder care, pet care and household services

Free consultations with Legal and Financial experts

Did you know FREE webinars are presented each month on topics such as communication, stress, self-improvement and more? Find them on our Live-Balanced with Aetna’s Resources for Living page, along with additional information.